Privacy Policy — College of Medicine, Al-Nahrain University

1. The College of Medicine, Al-Nahrain University ("the College") is committed to protecting the privacy of students, staff, faculty, researchers and visitors.

2. This Privacy Policy explains what personal data we collect, why we collect it, how we use it and your rights.

3. Personal data collected may include name, national ID, student number, academic records, contact details, and other information necessary for academic or administrative purposes.

4. We collect data directly from you when you apply, register, communicate with the College, submit assignments, or use our services.

5. We may also collect data automatically when you visit our websites, including IP address, device type, browser, and pages visited.

6. Collected data is used for academic administration, student services, research (where approved by ethics committees), communication, and to improve our services.

7. The College will not sell or trade personal data to third parties for commercial purposes.

8. We may share personal data with trusted third parties when necessary for service delivery (e.g., examination boards, accreditation bodies, IT service providers) and only under contractual confidentiality obligations.

9. Where research uses personal data, the College ensures ethical review and, where required, anonymization or explicit consent before use.

10. We implement reasonable technical and organizational measures to protect data against unauthorized access, loss, alteration, or disclosure.

11. Access to personal data is limited to authorized College personnel who require it to perform their duties.

12. The College retains personal data only for as long as necessary for the purposes described or to comply with legal and regulatory obligations.

13. You have the right to request access to your personal data, correct inaccuracies, request restriction of processing, or request deletion where applicable under law.

14. To exercise your rights or make a privacy inquiry, contact the College data protection officer at the address or email provided on our website.

15. Our websites use cookies and similar technologies to enhance user experience; you can manage cookie preferences through your browser or our cookie banner.

16. We may update this Privacy Policy from time to time; material changes will be announced on our website with the effective date.

17. For transfers of personal data outside Iraq, we take steps to ensure appropriate safeguards are in place in accordance with applicable laws.

18. If you believe your privacy has been violated, please report the matter to the College so we can investigate and take corrective action.

19. Contact information: College of Medicine, Al-Nahrain University — [official email and postal address as published on the College website].

20. Effective date: This policy is effective from the date published on the College website.

21. By using College systems and services you acknowledge that you have read and accepted this Privacy Policy.

22. For more details about specific processing activities (admissions, examinations, research), please see the relevant College pages or contact the data protection officer.